F-MECH ENGINEERING DATA GOVERNANCE

Privacy Statement

F-Mech Engineering Limited | Last updated: 01.09.2026

1. Introduction

F-Mech Engineering Limited is a multidisciplinary engineering and technical services company headquartered in Ghana, providing services across the mining, oil and gas, civil, mechanical, and inspection sectors throughout West Africa. We are committed to protecting the privacy and personal data of visitors to our website, our clients, business partners, job applicants, and other individuals who interact with us.

This Privacy Statement explains what personal data we collect, how we use it, how we protect it, and the rights available to you. It applies to our website at www.fmech.com.gh and to personal data we collect through business dealings, proposals, tenders, and correspondence.

We process personal data in accordance with the Ghana Data Protection Act, 2012 (Act 843), and, where applicable, other relevant data protection laws in the jurisdictions where we operate.

2. Information We Collect

Depending on how you interact with us, we may collect:

• Contact information: name, job title, company name, email address, phone number, and postal address.

• Website usage data: IP address, browser type, device information, pages visited, and referral source, collected automatically through cookies and similar technologies.

• Business and commercial information: details you provide when requesting a quotation, submitting a tender, or making a service inquiry.

• Employment-related information: CVs, qualifications, certifications, and references submitted by job applicants.

• Communications: information you provide when you contact us by email, phone, or through our website contact form.

We do not knowingly collect sensitive personal data (such as health, biometric, or financial account information) unless it is voluntarily provided and necessary for a specific purpose, such as an HSE-related engagement or employment process.

3. How We Use Your Information

We use personal data for purposes including:

• Responding to inquiries and providing requested information about our services

• Preparing and managing quotations, proposals, tenders, and contracts

• Delivering engineering, fabrication, inspection, and related services to clients

• Managing recruitment and employment applications

• Improving and maintaining our website and understanding how it is used

• Complying with legal, regulatory, and contractual obligations

• Communicating updates, notices, or marketing materials, where you have consented to receive them

4. Legal Basis for Processing

We process personal data on one or more of the following bases:

• Your consent

• Performance of a contract with you or your organisation

• Compliance with a legal obligation

• Our legitimate business interests, provided these do not override your fundamental rights

5. Sharing of Information

We do not sell personal data. We may share information with:

• Subcontractors, partners, or suppliers engaged to help deliver our services

• Regulatory bodies and authorities (e.g., the Ghana Minerals Commission, safety and standards bodies) where required by law

• Professional advisers, auditors, and certification bodies

• IT service providers who support our website and internal systems, under confidentiality obligations

We do not knowingly transfer personal data outside Ghana or West Africa except where necessary for service delivery, and in such cases, we take reasonable steps to ensure adequate protection is in place.

6. Cookies and Website Analytics

Our website may use cookies and similar technologies to improve functionality and understand visitor behavior. You can control or disable cookies through your browser settings; however, doing so may affect certain website features.

7. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes described in this Statement, including to satisfy legal, accounting, or reporting requirements. Retention periods vary depending on the nature of the engagement (e.g., project records, contracts, and inspection reports may be retained for extended periods to meet regulatory and audit requirements).

8. Data Security

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. While we take reasonable steps to safeguard your information, no method of transmission or storage is completely secure.

9. Your Rights

Subject to applicable law, you may have the right to:

• Request access to the personal data we hold about you

• Request correction of inaccurate or incomplete data

• Request deletion of your personal data, where applicable

• Object to or restrict certain processing

• Withdraw consent, where processing is based on consent

• Lodge a complaint with the Data Protection Commission of Ghana

To exercise any of these rights, please contact us using the details in Section 12 below.

10. Children's Privacy

Our website and services are intended for business and professional use and are not directed at children. We do not knowingly collect personal data from individuals under the age of 18.

11. Changes to This Privacy Statement

We may update this Privacy Statement from time to time to reflect changes in our practices or legal requirements. The updated version will be posted on this page with a revised "Last updated" date.

12. Contact Us

If you have questions about this Privacy Statement or how we handle your personal data, please contact us:

F-Mech Engineering Limited

Address: Akalima Junction, Takoradi Polytechnic University, Western Region, Takoradi,
Email: info@fmech.com.gh
Phone: +233-24-588-3437
Website: www.fmech.com.gh

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